This privacy notice for London Fire Brigade describes how and why we might collect, store, use, and/or share your information when you used our Training services, such as when you;
· Visit our website at https://nilo.org.uk
· Engage with us in other related ways, including training sales or events
This privacy notice will help you understand your privacy rights and choices. For any questions or concerns please contact us directly at NILO@london-fire.gov.uk.
Training
The NILO, NCLO and NILO NATO courses will be held in the UK and is managed by the NILO Coordination Office. Arrangements for the international delegates attending the NATO NILO course will also be managed by the NILO Coordination Office.
Personal Information
We collect personal information provided by application forms when submitting requests to join a course through the NILO Website. The personal information that we subsequently would collect be dependant on the context of your request.
The personal information we collect may include the following:
· Names
· Phone numbers
· Email addresses
· Job titles
· Location
When we use your personal data, you have rights about how that information is processed. Those rights include how you are able to access the information we hold, and how, in some situations, you can stop us from processing the information or have it corrected or deleted.
Under certain circumstances, you have the right to:
· Request access to your personal information(commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
· Request correction of the personal informationthat we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
· Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
· Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
· Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
· Request the transfer of your personal information to another party.
Processing Information
We process your personal information for a variety of reasons, depending on how you interact with our services, including:
· To facilitate training account creations
· To deliver and facilitate delivery of services to the user
· To send administrative information to you
· To enable user communications
Personal Data
We have a records management strategy that determines how long we keep records and information. This includes records with personal data. As a public body we need to keep records to help us plan and deliver our services, to show how we have made decisions, to prepare and defend legal claims and to maintain a historical archive of the work of the London Fire Brigade. When deciding how long to keep information, we need to consider a number of things. These include:
• Statutory records required to be kept by law
• Documents required to assess the performance of a contract
• Records that explain how we deliver our services and who receives them
• Our obligations to be accountable and to demonstrate good governance
• Our need to defend legal claims or to take legal action
• Administration records required to carry out and record our day to day business
• Best practice for local government records keeping
• Our interest in maintaining a public archive of the work of the London Fire Brigade
Very rarely will a retention period be a set time from a fixed point, as many of our records management decisions are driven by an action or an event. For example, the records management associated with signed contracts will be triggered by the event of the contact coming to an end (eg contract end date plus 12 years). Where we are holding records that contain personal data, we will have a reason and purpose to hold on to that information. If at any time you believe we are holding records for longer than necessary, you may have the right to ask us to erase that record. If you are concerned about how long we are keeping your information, then you should contact us at NILO@london-fire.gov.uk.
Published NILO Operational Learning
NILO Operational learning is shared and published operational learning products in the form of various documents, guidance, training and CPD.
· JESIP Joint Organisational Learning system (JOL) Portal
· JESIP JOL NILO Closed Group
· NILO cohort via NILO Alerts
· NILO cohort via Operational Learning Reports
NILO